Constitution of Wesley College Alumni


1. Name

The Society shall be called “Wesley College Alumni” (“WCA”) (formerly known as and incorporating
“Wesley College Past Pupils Union”).

2. Objectives

The objectives of WCA shall be:
a) To support the educational work of Wesley College Dublin (“College”) and to bring together and form
a link between Alumni of the College at home and abroad.
b) To foster the spirit of friendship and co-operation between Alumni by means of social and other
activities.
c) To form sections of WCA which shall cater for the intellectual, social and other interests of the
members.
d) To provide a Bursary Fund or Funds to assist in the education and advancement of a child or children
of an Alumnus/Alumna who, in the opinion of the relevant trustees, need(s) financial assistance.
e) To provide a Benevolent Fund or Funds to assist an Alumnus/Alumna who needs financial assistance.
f) To provide bursaries for the fees and costs of the education of pupils of the College where families
need financial assistance.

3. Membership

a) All Alumni of the College are members of WCA.
b) Both current or former Governors and current or former staff of the College are members of WCA.

4. Officers

The Officers of WCA shall be the President, the President Elect, the Immediate Past President, the
Honorary Secretary (“Hon. Secretary”) and the Honorary Treasurer (“Hon. Treasurer”).

5. Executive Committee

a) An Executive Committee (“Committee”) to run the day to day affairs of WCA shall be comprised of the
following:
the President, the President Elect, the Immediate Past President, the Hon. Secretary, the Hon. Treasurer,
the Principal of the College (“Principal”), a Trustee from each of the existing Bursary and Benevolent
funds and eight Ordinary Members to be elected at the Annual General Meeting (“AGM”).
b) The President and President Elect shall be Alumni of the College.

c) The Hon. Secretary, the Hon. Treasurer and other Committee members (with the exception of the
Principal, current or former Governors of the College and current or former staff of the College) shall be
Alumni of the College.
d) The Committee shall have the power to co-opt two additional Ordinary Members to the Committee.
e) The Committee shall undertake the financial and general management of WCA and its decision in
such matters shall be final subject to the authority of the AGM.
f) The Committee shall meet at least four times annually. A special extraordinary or emergency meeting
must be held on the written request of at least five members of the Committee.
g) Five members of the Committee including at least one Officer shall form a quorum for Committee
meetings.
h) The Committee may reimburse when possible out of the current account any reasonable travelling
expenses incurred by the President or his or her representative and administrative expenses of the
officers, all expenditure to be agreed in advance.

6. Council of Trustees

a) The Council of Trustees (“Council”) shall be comprised of the President, the President Elect, the
Immediate Past President, the Hon. Secretary, the Hon. Treasurer, the eight Ordinary Members of the
Committee, the Trustees from each of the existing Benevolent and Bursary funds and the Principal.
b) The Council shall meet at least once between successive AGMs. It shall be empowered to make
recommendations to the Committee regarding the Benevolent and Bursary Funds which shall be under
the full control of the respective Trustees of the said funds. The Committee shall have discretion as to
the manner in which such recommendations shall be dealt with, bearing in mind the joint aims and
responsibilities of both the respective Trustees and WCA.
c) Ten members of the Council of Trustees including at least one Officer and one Trustee shall form a
quorum for Council meetings.
d) The Trustees of the Benevolent and Bursary trust funds shall have full and absolute control over their
respective funds. Any decision made by the Trustees in relation to the trust funds shall be final.

7. Sub Committees

a) The Committee shall have the power to appoint Sub-Committees and to form such sections of WCA as
they may consider necessary.
b) At least one member of the Committee shall be appointed a member of each Sub-Committee.
c) The President and the Hon. Secretary shall be ex-officio members of all Sub-Committees.

8. Annual General Meeting

a) The AGM of WCA shall be held each year in April or May.
b) The Committee may summon a Special General Meeting at any time. A Special General Meeting must
be held on a written demand signed by at least fifty members of WCA.
c) Twenty members shall form a quorum at the AGM.

9. Notice of Annual General Meeting

The Secretary shall give at least 21 days’ notice in writing of the AGM or of any Special General Meeting
to all members. It shall be deemed sufficient if such notice is posted electronically.

10. Election of President and President Elect

The President and President Elect shall be elected at the AGM and shall hold office for one year or in
exceptional circumstances may be re-elected for a second year.

11. Honorary Secretary, Honorary Treasurer and Honorary Auditors

The Hon. Secretary, the Hon. Treasurer and the Honorary Auditors shall be elected at the Annual General
Meeting.

12. Reports and Accounts

a) The Hon. Secretary shall at the AGM present a report of the activities of WCA for the preceding year.
b) The Hon. Treasurer shall at the AGM submit an audited statement of accounts for the year ending on
the preceding 31 st December.
c) The Trustees of the Benevolent and Bursary funds shall submit annual reports at the AGM.

13. Donation

A voluntary donation may be sought from each 6 th year pupil on leaving the College.

14. Chairperson

a) At every meeting the chair shall be taken by the President of WCA or, in his or her absence, by the
President Elect or a Past President nominated by the meeting. In the absence of the President Elect or
Past President the members should elect their own Chairperson.
b) The Chairperson at any meeting shall have a vote and a casting vote.

15. Appeals

All notices appealing for money shall be previously sanctioned by the Committee or the President and
shall clearly specify the particular purpose for which the appeal is being made. The money collected as a
result of that appeal shall be applied only to that particular purpose save with the approval of the AGM.

16. Alteration of the Constitution

a) The Constitution of the Union may be amended by a resolution carried by at least a two thirds
majority of the members voting either in person or by postal vote at the AGM or at a Special General
Meeting. Such resolution must have been proposed and seconded and forwarded in writing for
consideration at the AGM and must be received by 1st March.
b) The members of WCA should be given at least twenty-one days’ notice of such a resolution.

17. Copy of Constitution

A copy of the constitution of WCA shall be posted electronically.